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Creating a New Hire Record

Now that you've had a quick overview of a new hire record, let's discuss the two ways a record can be created.

  1. Most records are created by selecting an applicant from a certificate.
  2. HR users also have the ability to manually create a new hire record.

Typically, new hire records are created when a certificate is audited by an HR User. Onboarding Only Users will see these records and be able to work them but may not have access to the certificate audit capability to initiate a new record in this way. As an Onboarding Only User you may have permission to manually create new hire records. Check with your agency Standard Operating Procedures to get clarification on how your agency creates new hire records.

Since most new hire records are created from a certificate, we will demonstrate how a record is created by a HR User.


Person working at a computer.