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Onboarding Notifications

Once you click the Envelope icon, the Choose Notification Template page will display. Your office may have multiple notification templates available to meet your agency's onboarding needs. Tentative offer notification templates must have the Type designated as Tentative Offer or the authentication link to begin the onboarding process will not be provided to the new hire in the notification e-mail.

For some positions, tentative offers are not extended, only official offers. USA Staffing provides flexibility that allows you to send a tentative offer or an official offer to the new hire. In some cases, such as transfers and reassignments, your agency may choose to send the official offer only.

In addition, some positions require an extended vetting process before extending a job offer. In these cases, agencies can send an Invitation notification type. This notification type will allow users to collect the full Social Security Number and Date of Birth from applicants so background checks and other pre-employment steps can be initiated.

In sum, the initial notification that is sent to the new hire must be one of the following notification template types:

  • Tentative Offer
  • Official Offer
  • Invitation

IMPORTANT NOTE: These three notification types include the authentication link in order for the new hires to access their onboarding account. The Custom notification template type does not include the unique authorization link. Do not send the Custom notification type for job offers and vetting invitations.

In this example, we will select the Tentative Offer Template to use as the invitation notification.


Tentative Offer Template selecting the onboarding notification