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Responding to the Tentative Offer

After clicking the unique access link in the e-mail, the Tentative Job Offer Response page will display.

The new hire can respond by selecting Accept, Decline, or Need More Information.

The three response options are:

  • Accept - The new hire accepts the position. Once the Confirm Identity button is selected, the onboarding process will begin.
  • Decline - This option declines the position. The new hire will be prompted to select a reason for the declination from a drop-down list, for example, declined salary, declined location, etc. In this case, the new hire will not begin the onboarding process and the HR office will be notified.
  • Need More Information - This option displays a text box that will allow the new hire to ask the HR office questions before accepting the position. The onboarding process cannot begin until the position is accepted.

The system requires the new hire to confirm their Birth Month and Day regardless of the response option selected. This information is matched against the record in USA Staffing to verify the new hire's identity.

When the new hire responds to the tentative offer with any of the three response options, the Onboarding Process Owner, the Supervisor/Manager, and the HR user who audited the certificate will receive an email and a user alert. The response is recorded on the Overview page of the new hire's record and a copy of the tentative job offer e-mail will display on the Notification History page.

In this example, the offer is accepted and the Birth Month and Day is entered. Once Joy selects the Confirm Identity button, she will be prompted to log into her login.gov account.

new hire responding to tentative offer